Step 4: Budget
Who can do this
Section titled “Who can do this”The administrator.
Before you start
Section titled “Before you start”- The AI provider is set. See AI providers.
- Know your monthly amount. With Managed by Old School, your metered key has a limit from the vendor. Your budget cannot be higher than that limit.
- Open Administration, sub-tab General.
- Scroll to the panel Budget.
- Under Edit the budget, enter the Monthly limit as a whole amount.
- Enter Warn at (percent). The default is 80.
- Enter Stop new runs at (percent). The default is 100.
- Enter Period starts on day (1 to 28). The default is 1.
- Leave Billing rate as it is unless the vendor gave you another rate.
- Press Save budget.
What you see afterwards
Section titled “What you see afterwards”- The panel shows Monthly limit, Used this period, Remaining and Projected for the period.
- When usage reaches the warn level, everyone sees a yellow banner above the chat. Tasks still start.
- When usage reaches the stop level, the banner turns red and new tasks do not start. Tasks already running finish their current step.
Your choices
Section titled “Your choices”| Choice | What it does | When to pick it | Can you undo it? |
|---|---|---|---|
| Monthly limit | The most the box may spend per period. With Managed by Old School, 0 means “the key’s limit is the budget”. | Always set it. | Yes. |
| Warn at (percent) | When the yellow warning starts. | Lower it for an earlier warning. | Yes. |
| Stop new runs at (percent) | When new tasks stop. | Keep 100 unless you want a safety margin. | Yes. |
| Period starts on day | The day the budget period begins each month. | Match your billing month. | Yes. |
| Billing rate | How the provider’s currency is converted to yours. | Only when the vendor tells you. | Yes. |
With Own key, nothing is enforced: “In own-key mode the limit is informational; switch the provider to “Managed by Old School” to enforce it.” The panel shows the box’s own usage estimate.